Board of Directors meeting minutes of last meeting. - Minnesota Trappers Association

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Board of Directors meeting minutes of last meeting.

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Minnesota Trappers Associaton
Board of Directors Meeting Minutes
Draft Board of Directors Meeting Minutes of August 1, 2018

Board of Directors Meeting called to order at 5:01 P.M.
Roll Call
    • Present:
o   President (via phone conference)
o   Vice President
o   Treasurer
o   Secretary
o   District 1 Director and Co-Director
o   District 2 Director and Co-Director
o   District 4 Director and Co-Director
o   District 5 Director and Co-Director
o   District 6 Director and Co-Director
o   District 7 Director and Co-Director
o   District 8 Co-Director
o   Membership Coordinators
o   Legal Counsel
o   DNR Representatives
o   Beginner Trapper Connection Coordinator
o   Raffle Chairman
o   Newsletter Editor
o   Webmaster
o   Souvenir Coordinator
o   Tanned Fur Project Coordinator
o   National Trappers Association Representative
o   Fur Takers of America Representative
o   Guests:                                                     
 ·  Arney Peterson
 ·  Jim Blackly  
Approval of March 3rd, 2018 Board of Directors Meeting Minutes.
·        District 1 Director motioned to approve the minutes as presented to the board. District 7 Director seconded the motion, motion approved.
President Remarks
·        District 1 Director motioned to appoint Don McGaffey as District 3 Director. District 5 Director seconded the motion, motion approved.
Reports:
·        Secretary Report: The secretary gave her report on her position. If anyone wants to be added to the volunteer nuisance trapping contact list, please contact the secretary for more information.
·        Treasurer Report: The treasurer gave her report on her position as well as the organizations current up to date financial records. There was discussion on the financial committee and their planned meeting time. And various parts of the budget. At this time all bills have been paid as of this time. There was a few checks that were dated for 2016 that were not deposited.
o   District 7 Director motioned to approve the financial report as given to the board. District 2 Director seconded the motion, motion approved.
·        Membership Report: Currently there are currently 2,076 total members within the organization. The Membership Coordinators are working on organizing the members by their members in data base more efficiently. There was discussion on the junior memberships and membership costs.
·        District Reports: Each District gave a report on current activities in their respective districts and upcoming meetings.
o   District 8 Co-Director had stated the District made a vote to remove our current legal counsel with the consideration of the President.
·        DNR Reports: Jason Abraham and Scott Staples gave a report on; the distribution of the zip tie kits, fur processing/storage, CO’s attendance to trap college, trapper week for new cadets, and possible changes to seasons. There was discussion on the possible changes to seasons including break aways.
·        Trapper Education: The Vice President gave the Education Coordinators report. There was discussion on the printing on new MTA Education Manuals. The President thanked the scholarship committee for all their time. The Beginner Trapper Connection Coordinator gave a report on the current schedule for the summer convention including the number of demos and this program has lots of support and positive feedback.
o   District 1 Director motioned to reprint 500 copies at the cost of $1,500.00. District 6 Director seconded the motion, there was discussion on if certain materials should be included, motion approved.
·        Legal Counsel: Gary Lestico updated us on current activities within the Legislature and current activities. The Delisting of the wolves in the lower 48 has passed through the US Representatives and will now be brought to the Senate. There was discussion on tagging for wolves, lynx, otter, bobcat, and grizzly bear. Gary Lestico will be attending a meeting held in Missoula, MT for further information on this topic.
o   Non-Resident: With the upcoming elections it is very important to continue our good relationships with them. The non-resident trapping passing will be a matter of the house votes and to protect us from the anti-trappers.
o   MTA Lobbyist: The current Lobbyist works for both the MTA and Forest Zone. There was discussion on what the lobbyist does, and why it is beneficial to have the lobbyist represent both the organizations. There was further discussion about possible proposals that would be moved to the legislative session.
·        Souvenirs: The souvenir coordinator gave his report and given out the before summer convention souvenir inventory. There was discussion on reducing the amount of 300 to 200 for amount of inventory, and methods on how this goal can be achieved. Including limiting color selection, different designs, and clearance the items that are not selling. More discussion within the board about the hat pins and how to revamp them. There was discussion on how to include retail options in the newsletter and website.
·        Tanned Fur Project:  Tanned Fur Project Coordinator gave his report on the Tanned Fur Project. If you have any interest in volunteering to put banners together, storing or putting up fur please contact Tim Caven for more information.
·        MOHA: MOHA representative gave his report on his position and any upcoming activities or events for the future.
·        NTA: The NTA representative gave a report on upcoming events including the planning for the 2021 summer NTA Convention. There was discussion within the Board about any interest in submitting a bid and how it would benefit the MTA.
·        FTA: FTA representative gave a report on current and upcoming events. There was discussion on the FTA President, membership dues, and the Fur Bearer Education Program and materials.
·        Education Raffle: The Raffle Coordinator gave his report on the current 2018 summer raffle, and next year’s 2019 summer raffle, and the budget.
o   District 5 Director motioned to approve the amount of $5,200.00 to be used to purchase the remaining guns for the 2019 Raffle. District 7 Director seconded the motion, there was discussion on other gun possibilities for prizes as well, motion approved.
o   District 5 Director motioned to approve the bids on the 570 Equizilent 4-Wheeler for the 2019 Raffle. District 1 Director seconded the motion, motion approved.
·        Magazine: Magazine Editor gave her report on the progress of updating and editing the upcoming MTA magazine. There was discussion on how other magazines do their advertisings, and possibly putting a digital version of the magazine on the website. There was discussion on the number of extra newsletters that get printed that get handed out during events.  The Magazine Editor is always excepting pictures and articles for the newsletter.
o   District 2 Director motioned to have one box of newsletters sent to each of the Directors. Motioned seconded by District 1 Director, there was discussion on what to do with the remaining newsletters, motion approved.
·        Webpage: The Webmaster gave her report on her position and the current updates being made to the website.
·        Sustaining Donor Program: The Coordinator for this program gave her report on the number of patches sold for 2018, 2017, and the amount of money this program has brought in.
·        Winter Meeting: There was a discussion amongst the board of directors about the location of the meeting and all the materials needed during the meeting. There was further discussion on whether to bring back the Winter Raffle or not. Volunteers are always welcome for set up and clean up for the meeting.
·        Legal Defense Banquet: The committee chairman gave a report on the current activities putting the banquet together. Tickets are currently on sale for more information please contact one of the members of this committee there are only 140 tickets printed. Each district has been asked to donate a prize to the banquet.
·        Business Cards: The Treasurer passed out the MTA business cards to all the members of the Board. These will be used at fairs and other events.
·        2018 Summer Convention: District 4 Director gave his report on the convention with all the activities and duties. This year will be different for vendor meals you the vendors will be given a voucher worth a certain amount of money that can be used at any of the food venders on the campgrounds.

Old Business
·        Education Manuals: There was discussion by the board about having more of these manuals being printed.

New Business
·        2019 Summer Convention: District 7 made a bid to have the 2019 Summer Convention in Redwood Falls on August 1st-3rd, or August 7th-9th. There was discussion on possibly going to a 2 day convention, this will be further discussed at the fall Board of Directors Meeting.
o   District 2 Director motioned to have the 2019 MTA Summer Convention on August 1st-3rd pending successful negotiations. District 6 Director seconded the motion, motion approved.
·        Marketing: The Tanned Fur Project Coordinator donated $100.00 to go towards the Farm Products Promotional Billboards and asked if the MTA would be interested in donating as well.
o   District 5 Director motioned to donate $150.00 to the Billboard Farm Products Promotional. District 8 Co-District seconded the motion, motion approved.
   ·        Executive Session: President Roggenkamp called an Executive Session.
o   Executive Session started at 8:46 P.M.
o   Out of Executive Session at 9:45 P.M.
·        District 5 Director motioned MTA BOD decisions on proposed rule changes to be brought to the DNR will be approved by the MTA BOD item by item. District 1 Director seconded the motion, motion approved.
·        District 2 Director motioned to seek to move the Muskrat season to March 15 th in the North Zone, and April 1 st in the South Zone. District 5 Director seconded the motion, motion approved.
·        District 1 Director motioned to extend the end of the bobcat season to end on March 15 th. District 6 Director seconded the motion, motion approved.
·        District 1 Director motioned to work with the DNR for opportunity to increase the catch amount of all incidentals in beaver sets. District 2 Director seconded the motion, motion approved.
·        District 1 Director motioned to adjourn the meeting, District 7 Director seconded the motion, motion approved.

Meeting adjourned at 9:49 P.M.

©️ Copyright 2018 MN Trappers Assn. All rights reserved.
©️ Copyright 2018 MN Trappers Assn. All rights reserved.
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